Research Administrative Coordinator

Position Overview

The Research Administrative Coordinator will oversee daily research administration, member communication, operational documentation, research scheduling, and manuscript tracking. The role ensures ResearchCenterLab's research activities remain organized, professionally administered, and properly documented.

Key Responsibilities

• Handle authorized member inquiries and administrative correspondence.
• Collate submitted research interests and coordinate topic voting.
• Maintain records of research participation, onboarding, and contributor information.
• Track research assignments, submission deadlines, and manuscript progress.
• Monitor journal correspondence, editorial decisions, proofs, and revision deadlines.
• Maintain secure administrative, financial confirmation, and research records.
• Prepare weekly operational reports.
• Escalate pending administrative issues and suspicious requests.
• Support official community announcements and communications.
• Protect confidential research and applicant information.

Minimum Requirements

• HND or Bachelor's degree in a relevant discipline.
• At least two years of administrative, academic support, project coordination, or research-office experience.
• Strong professional communication skills.
• Proficiency in Excel, Google Sheets, Microsoft Word, email, and digital workflow tools.
• Experience maintaining organized records and tracking deadlines.
• Excellent confidentiality and administrative judgment.

Preferred Experience

• University research administration.
• Academic journal correspondence.
• Research institute operations.
• Project administration and remote-team coordination.
• Trello, Notion, Asana, or similar platforms.

Performance Expectations

• Timely responses
• Accurate records
• Deadline tracking
• Confidentiality
• Operational reporting

A 90-day initial performance review is proposed. Performance bonuses may be introduced under a separate approved policy and are not guaranteed.

Application Requirements

Updated CV and a short statement explaining relevant administrative experience.